Managing Workspaces
Workspaces are the outermost container in Gryphin. They group boards, members, integrations, and billing — pick a structure once and your team scales effortlessly.
Overview
Each workspace has its own boards, members, branding, integrations, and (on paid plans) its own bill. Most teams need just one — but consulting agencies, multi-brand companies, and large orgs often run several.
Creating workspaces
Click the workspace name in the sidebar
A dropdown opens with all your workspaces and a "+ New workspace" option at the bottom.
Pick a clear name
Use your company or brand. Avoid generic names like "Stuff" or "Team" — these get confusing across multi-workspace lists.
Add a description (optional)
A short line helps members understand the purpose. Surfaces on the dashboard and switcher.
Set the default board visibility
New boards inherit this. Most teams pick "Workspace-visible" so new boards are discoverable internally.
Invite founding members
You can add more later, but the inviter sets the tone — start with people who'll actually use it.
Workspace settings
Name & description
Update anytime. Changes propagate to every member instantly.
Logo & branding
Upload a workspace logo and pick an accent color. Shows in emails, share links, and the sidebar.
Default visibility
New boards default to this level. Override per-board anytime.
Member permissions
Control who can create boards, invite members, or change settings — separate from role.
Archive workspace
Pause without losing data. Boards become read-only; billing stops on the next cycle.
Plan & billing
Each workspace is billed independently. Switch plans, view invoices, manage payment method.
When to use multiple workspaces
One workspace is usually enough. Add another when you genuinely need separate billing, branding, or membership boundaries:
Client work
One workspace per client keeps boards and members isolated — and bills cleanly per engagement.
Multi-brand companies
Different brands often need different branding, members, and SSO domains. Separate workspaces handle this naturally.
Personal + work
Keep your private side projects out of your work account. Free Personal workspaces are unlimited.
Subsidiaries
Holding companies often run one workspace per subsidiary with shared admins at the top.
Stuck choosing a structure?
Our team has set up workspaces for everyone from 3-person startups to 5,000-person enterprises. We can usually recommend a structure in under 10 minutes.
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