Gryphin vs Notion

Gryphin

Notion

Project management that's purpose-built.

Notion is a beautiful document app. It's not a project tool. Gryphin handles the work; keep Notion for the docs — we integrate natively so nothing gets lost.

Designed for

Docs

Notion designed for

Yes

Native integration

Why teams switch from Notion

The differences that actually change how your team works — not the marketing fluff.

Built for getting work done

Notion makes you construct your own PM system — with databases, linked views, relation fields. It works, barely. Gryphin gives you kanban, automation and reporting out of the box.

Gryphin

Opinionated PM by default

Notion

You build PM on a blank canvas

Real-time, really

Notion's 'real-time' is polling. Drag a card, wait for it to settle. Gryphin uses live WebSocket sync for drag, cursor, chat — nothing lags.

Gryphin

WebSocket live sync

Notion

Polling-based, ~500ms delay

Automation that ships

Notion's 'Automations' are a beta feature with a handful of triggers. Gryphin has a full automation engine — triggers, conditions, multi-step actions, webhooks.

Gryphin

Production automation engine

Notion

Limited beta automations

Live collaboration on every card

See live cursors, presence and integrated chat where the work lives. Notion has comments — which is fine for docs, thin for cards.

Gryphin

Live cursors + chat on cards

Notion

Comments only

AI that plans

Notion AI is great at writing. Gryphin AI is great at breaking work into plans — subtasks, estimates, dependencies.

Gryphin

Planning AI · included

Notion

Writing AI · +$10/user add-on

Keep Notion for docs

We integrate natively with Notion. Link a Notion doc to a card, embed a Gryphin board in a Notion page. Use each tool where it's best.

Gryphin

Native Notion integration

Notion

Everything lives in Notion

Full feature comparison

Every feature you'd expect, side by side. Notion paid plan shown.

Feature	Gryphinfrom $0	NotionPlus $10/user/mo (annual, $100/mo for 10)
Core PM features
Kanban board (purpose-built)Key		Board view on database
WIP limits
Card locking during edit
Sprints & backlog		You build it
Dependencies		Via relation
Estimates & story points		Via custom field
Views
Kanban view
Calendar
Timeline / Gantt	Pro	Basic timeline
Dashboard & reportingKey	Pro
Table / list view
Docs & wikis	Via Notion integration
Real-time collaboration
Live cursor trackingKey		On docs only
Real-time presenceKey		Avatars only
Integrated chat
Sub-500ms drag syncKey
AI & automation
AI task breakdownKey	Included	Writing-focused
Automation triggers & actionsKey	Full engine	Beta, limited
Webhook support		Via Zapier
Native integrations	100+	70+
Security & admin
Audit logs	Enterprise	Enterprise
Data residency	Enterprise	Enterprise
Pricing (annual, per user)
Free tier
Entry paid plan	$39/mo / Team	$10/seat / Plus
Mid tier	$79/mo / Pro	$15/seat / Business
AI add-onKey	Included	+$10/seat/mo

Included Limited Not available

15-minute migration

Switching from Notion is fast

Keep your boards, cards, comments and attachments. We'll even bring your members across.

Export Notion databases

Use Notion's markdown or CSV export on the databases you're using for project tracking.

Import with field mapping

Notion Select properties become labels, Status becomes columns, People becomes assignees, dates and numbers come across directly.

Connect for docs

Keep your Notion docs. Install the Gryphin-Notion integration and link any Notion page to a card — changes sync both ways.

Notion vs Gryphin — FAQ

Why not just use Notion for everything?+

Notion is a remarkable doc and wiki tool. Using it as a PM system means manually building sprint views, dashboards, automation, and hoping your team keeps the relations consistent. Gryphin gives you those out of the box — pair them together and you've got the best of both worlds.

Can I embed Gryphin boards in Notion?+

Yes. Drop a Gryphin board URL into a Notion page — it renders as a live embed with interaction preserved for authenticated users.

What about Notion's linked databases across pages?+

Gryphin has workspace-wide views and filters that achieve the same pattern — see all your "In review" cards across 30 boards in one place. Without the overhead of maintaining linked database sync.

Will my Notion data transfer cleanly?+

For projects structured as Notion databases with Status, Assignee and Date properties — yes, almost perfectly. For freeform page hierarchies, we recommend importing the databases and leaving the docs in Notion, connected via integration.

How does the Notion integration work post-migration?+

Two-way: link a Notion page to a Gryphin card, and updates in either surface appear in both. Changes to page title, content and status sync in near-real-time.

Ready to leave Notion behind?

Free forever for small teams. Import your Notion boards in a single click.