Gryphin vs ClickUp

Gryphin

ClickUp

Fewer features, done really well.

ClickUp promises to replace every tool you own — at the cost of being a maze. Gryphin does kanban, planning and collaboration brilliantly, and leaves the rest to specialists.

< 30

Settings screens

200+

ClickUp settings

< 1hr

Setup time

Why teams switch from ClickUp

The differences that actually change how your team works — not the marketing fluff.

Focused, not everything

ClickUp's 'one app to replace them all' pitch sounds great until you spend three months deciding how to use it. Gryphin picks the right defaults and gets out of your way.

Gryphin

Opinionated defaults · ready in 1 hour

ClickUp

Weeks of configuration expected

Stays fast at scale

ClickUp performance complaints are everywhere on G2. Gryphin is virtualized end-to-end and stays fluid at 10,000+ cards.

Gryphin

Virtualized, < 100ms interactions

ClickUp

Widely reported slowness

AI included, not $7 extra

ClickUp AI is a separate $7/user/month add-on. Gryphin AI is included on every plan — task breakdown, smart suggestions, estimates.

Gryphin

Included, every plan

ClickUp

+$7/user/mo on top of seat price

Real-time that actually is

Live cursors, presence and board chat on the free tier. ClickUp collaboration leans on comments and @mentions with polling delays.

Gryphin

Live cursors on free tier

ClickUp

Comment-based, no live cursors

Honest pricing

Gryphin Team is $39/mo flat for a 10-seat team and Pro is $79. ClickUp Unlimited is $7/seat ($70/mo for 10 seats) before the AI add-on, and Enterprise is 'contact us' once you need advanced admin controls.

Gryphin

All tiers publicly priced

ClickUp

Enterprise pricing opaque

A UI you can navigate

ClickUp has a left rail, a right rail, a command bar and nested lists of lists. Gryphin's UI is clean — your team shouldn't need training to find settings.

Gryphin

One sidebar · clear hierarchy

ClickUp

Deep nesting · many rails

Full feature comparison

Every feature you'd expect, side by side. ClickUp paid plan shown.

Feature	Gryphinfrom $0	ClickUpUnlimited $7/user/mo (annual)
Core work management
Unlimited tasks
Unlimited boards / spaces		Unlimited $7+
Custom fields		Unlimited on Business
WIP limitsKey
Dependencies
Nested subtasks
Views
Kanban viewKey	Primary
List view
Calendar	Team from $39/mo
Gantt / timeline	Pro from $79/mo	Unlimited $7+
Dashboard & reporting	Pro from $79/mo	Business $12+
Whiteboards
Docs / wiki	Via integrations
Real-time collaboration
Live cursor trackingKey
Real-time presence indicatorsKey		Avatars only
Integrated board chatKey		Chat view, polling
Typing indicators
Performance at 10k+ itemsKey		Known lag
AI & automation
AI task breakdownKey	Included every plan	+$7/seat add-on
AI summary of comments		Add-on
Automation runs / month	100 → 10,000	1,000 → 1M
Pre-built automation recipes
Security & admin
Audit logs	Enterprise	Enterprise
Data residency	Enterprise	Enterprise
Pricing (annual, per user)
Free tier	3 seats · 5 boards	Generous
Entry paid plan	$39/mo / Team	$7/seat / Unlimited
Mid tier	$79/mo / Pro	$12/seat / Business
AI add-onKey	Included	+$7/seat/mo

Included Limited Not available

15-minute migration

Switching from ClickUp is fast

Keep your boards, cards, comments and attachments. We'll even bring your members across.

Export from ClickUp

ClickUp exports lists and spaces as CSV. ClickUp's paid plans also support the full workspace export we consume directly.

Map spaces to workspaces

We translate ClickUp's Space → Folder → List hierarchy into Gryphin workspaces and boards with a single mapping step.

Verify and switch

Sample 3–5 boards first so your team can compare. When it looks right, batch-import the rest in one go.

ClickUp vs Gryphin — FAQ

Does Gryphin replace ClickUp's Docs and Whiteboards?+

We focus on project management. For docs we integrate natively with Notion, Google Docs and Confluence; for whiteboarding, with Miro and FigJam. Most teams prefer best-in-class specialists for those, rather than a mediocre jack-of-all-trades.

Will I lose productivity re-configuring fields and statuses?+

Our import preserves ClickUp custom fields and status labels. Fields land as Gryphin custom fields, statuses land as columns, tags as labels. No manual re-setup for 90% of workspaces.

We use ClickUp automations heavily. What's the equivalent?+

Our automation engine supports the same patterns: triggers, conditions, delays, multi-step actions. If you have a specific rule you're worried about, email us with it — we'll port it and confirm it works end-to-end.

How does AI compare to ClickUp AI?+

ClickUp AI is excellent at summaries. Gryphin AI focuses on task breakdown — turning "launch Q3 campaign" into 8 actionable subtasks with estimates. Our AI is included on every plan; ClickUp AI is a $7/user add-on.

What about performance at scale?+

Gryphin is virtualized end-to-end — rendering stays instant at 10,000+ cards because we only render what's on screen. Most ClickUp slowdowns at scale are from rendering every row in the DOM. Try us on your biggest board and see.

Ready to leave ClickUp behind?

Free forever for small teams. Import your ClickUp boards in a single click.